Front Desk First Impressions
Cornerstone Construction Group, LLC is looking for a Front Desk First Impressions Coordinator to join our company in our Indianapolis office. First Impressions will act as the office location's receptionist greeting clients and providing administrative assistance to the firm. This role is a key brand ambassador for the company providing exceptional customer service to all they interact with. This includes:
The Front Desk First Impressions must work collaboratively with all office and construction services staff in support of services, exhibiting flexibility, and a “can-do” attitude. Customer services are the key priority in this position requiring the First Impressions to serve as a point of contact with other internal and external departments, all with the goal of fostering an environment which promotes comfort and trust.
- Greeting and directing clients and visitors by phone, email, or in person.
- Providing administrative support to entire team including correspondence, coordinating appointments, scheduling events, ordering office, handling office mail, scanning and assembling documents, note tasking etc.,
- Assisting clients with requested information, delivery of documents and payments, and general inquiries.
- Assist with preparation of paperwork and bid documents.
- What experience and skills do I need to be successful?
- Comfortable working daily in Microsoft Office products including Excel, Word, and Outlook.
- Strong communication and customer service skills for interacting with our customers on the phone, via email, and in person. Strong attention to detail and accuracy.
- Previous experience in a related receptionist or administrative support role highly desired.
Great Perks and Benefits:
Some major perks this firm can offer are long-term job stability, work-life balance, and significant opportunity to grow your career within the firm. In addition:
- Competitive Insurance reimbursement plan.
- Paid Time Off (PTO), Holidays and Vacation, Sick Time
- 401k employer matching program to save for retirement.
- Incredible potential for upward mobility and career growth
The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees.
Responsibilities:
- Administrative support – Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the entire team.
- Other – Manage expenses and prepare reports with receipts and other forms of documentation. General administrative support and other duties as assigned.
Requirements:
- Positive and self-motivated, forward-thinking attitude
- Excellent communication and organizational skills with the ability to multitask.
- Creative problem solving and practical time management skills.
- Great time management skills and organizational skills.
- Loves People and Smiles! :-)